1. Who We Are

This Privacy Policy explains how AIAS Artificial Intelligence Limited (“we”, “our”, “us”) collects, uses, and protects your personal data. Our website address is https://aias.co. We provide AI consultancy and automation services to businesses across the UK.

AIAS Artificial Intelligence Limited is registered in England and Wales (Company No. 15251758). Registered office: Basepoint Business Centre, Swindon SN5 7EX.

2. Information We Collect

We may collect and process the following types of personal data:

• Website data — information entered in contact forms, IP addresses, browser details, and cookies.
• Enquiry data — your name, business email, telephone number, company name, role, and the details of any enquiry you send us.
• Marketing contact data — business contact details (such as company name, role, business email, telephone number) collected from publicly available sources, networking, enquiries, or existing business relationships.
• Project data — where you engage us as a client, information necessary to deliver the work, including data you share for AI deployment, integration, or automation projects.
• Technical data — information from cookies, analytics tools, and embedded content (see Section 5).

3. How We Use Your Information

We use personal data for the following purposes:

• Providing our services — managing client engagements, delivering AI consultancy, automation, and integration work.
• Responding to enquiries — answering questions sent via our contact channels.
• Website operation — including security, spam detection, and site improvements.
• Email marketing — to inform businesses about our services where we believe they may be relevant. This is done under the lawful basis of legitimate interest, as permitted by UK GDPR and PECR. Every marketing email includes a clear unsubscribe option.
• Legal and compliance — meeting our legal obligations, responding to lawful requests, and maintaining records.

4. Email Marketing and Communications

We may contact you using business contact details (such as your work email address) to share information about our services. If you unsubscribe, your details will be added to a suppression list to ensure you do not receive further marketing from us. We do not sell, rent, or share your data with third parties for their own marketing. You can opt out at any time by clicking the unsubscribe link in our emails or contacting us directly.

5. Cookies and Tracking

We use cookies for website functionality, security, and analytics. Some third-party embedded content (e.g. videos, maps, social media) may set their own cookies. You can control cookies through your browser settings.

6. Data Retention

• Enquiry data is retained for as long as needed to respond and to maintain a record of correspondence.
• Client project data is retained for the duration of the engagement and for a reasonable period afterwards in line with our contractual and legal obligations.
• Marketing contact data is reviewed regularly and kept only as long as relevant.
• Suppression lists (for unsubscribed contacts) are retained to ensure no further unwanted communication.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Correct or update your information.
• Request deletion of your data (unless we are legally required to keep it).
• Object to or restrict certain processing, including direct marketing.
• Request a copy of your data in a portable format.

8. Who We Share Data With

• Service providers (such as hosting, security, analytics, and email infrastructure) who act as data processors under strict contracts.
• AI model providers and cloud platforms used in the delivery of client engagements, where data is processed under appropriate contractual safeguards.
• Regulatory bodies or law enforcement if legally required.

We do not sell or pass personal data to third parties for marketing.

9. How We Protect Your Data

We implement technical and organisational measures to keep data secure, including:

• Secure hosting and access controls
• Encryption in transit and where appropriate at rest
• Regular monitoring and review of our systems

10. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

AIAS Artificial Intelligence Limited
Email: info@aias.co
Phone: 01793 251880
Address: Basepoint Business Centre, Swindon SN5 7EX
Website: https://aias.co

If you are not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk.